agconnect & Yapla for associations and NPOs

For associations and NPOs, the GA is often linked with with several challenges. First, the quorum is never 100% guaranteed and disengagement problems are recurrent, including on the administrators' side. Constraints of time, organization, lack of transparency or relative lack of interest in certain subjects, in addition to ineffective management of old GAs, creating commitment remains the number 1 priority for associations.

However, a GA can on the contrary represent a privileged opportunity to put all the stakeholders in the association in contact and mobilize them, in addition to being a source of infinite content for the communications of the year.

So, how to transform the relationship between the GA and the association? How to transform the GA into a vector of commitment thanks to technology and what are the tools to use in order to help associations to be able to use their GA as an added value and a real way to perform better in 2023?

Good practices to adopt

First, some good practices should be adopted in order to create a solid framework for member engagement: 

• Involvement of members from the creation of the event
• Setting a clear agenda for the GA
• Accessibility to a hybrid mode of participation
• Sending impactful invitations

Technology is at the service of these good practices, and thanks to agconnect and Yapla, associations will be able to have tools to support the processes of organizing their GAs effortlessly.

agconnect and Yapla, two solutions that help associations make their GA attractive and engaging

agconnect is a technological solution developed by the company immosquare (a technology company specializing in the real estate field), making it possible to hold general meetings in person, remotely or even in hybrid mode, by taking all the legal and technical parameters into account. This innovative platform makes it possible to manage meetings in virtual format: the tool's mission is to be easy to use while being legally secure.

With agconnect, we can now hold an annual general meeting virtually, no matter where we are in the world, and regardless of the type of device used (tablet, computer, smartphone): all participants are connected to each other, in the same space (including members, managers and administrators). In short, an essential tool, especially for associations and NPOs.

The agconnect platform is also a must-have organizational tool because it allows you to prepare the annual meeting with the documents to be presented at the meeting, as well as to write in real time and virtually a report of the decisions taken with the validation of the Minutes and the attendance sheet. The platform is accessible from any web browser, and technical support is available to any participant in the event of a technical problem. The tool is, moreover, entirely eco-friendly because 100% digital means that no paper is used. The solution has now connected more than 260,000 co-owners, with more than 4,000 general meetings carried out to date.

As for Yapla, it is an all-in-one online payment and management platform specifically designed by and for NPOs. It enables NPO's managers to free up from administrative tasks as well as giving them the means to develop and boost their organization. More than 40,000 associations of all sizes and all sectors use the platform on a daily basis, to register subscriptions or take payments from their community (members, donors and events' participants...) as well as to adopt an all-in-one management system.

Automating processes is inevitably at the heart of the decisions made by NPOs' managers: it involves both the planning of data and payment management, and the use of tools that increase productivity, efficiency and autonomy. The tool also centralizes data. Yapla is also a whole team of people and experts in the issues that associations and their leaders encounter during a digital transition.

agconnect and Yapla tools allow associations to be at the cutting edge of technology with their specialized software. Their performance can therefore be guaranteed!

These solutions make it possible to strengthen the commitment of the members vis-à-vis their association and also to consolidate the legitimacy of the actions taken by the presidency and the management of the association in question. The adoption of these digital tools will be the guarantee of respecting the timing during GAs, saving time during votes, managing powers automatically, gaining clarity on the results, and quality and credibility of governance.

In addition, document management is simplified, including editing the Minutes, and communications can be automatically sent to members, such as evaluations, a thank you newsletter or information on the agenda. And all these tools allow the next GA to be even more efficient because the whole process will be duplicated!

In short, a much better experience for members!

Check out all the details of our press release on our partnership with Yapla right here!

You want to learn more about agconnect as well as Yapla? Do not hesitate to contact us!

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Sources:

https://www.espaceobnl.ca/en/news-container/your-annual-general-meeting-is-a-lost-opportunity-for-your-organization