agconnect, way more than just a video-conference tool

Organizing a dematerialized GA is far from being like planning a simple call with one of your colleagues! Indeed, the holding of a GA, whether in the context of a co-ownership or an association or NPO, is subject to specific legal regulations that the organizers must respect.

This is also why it is important, when organizing a GA, to have at hand a technological solution that is much more than just a simple video-conferencing tool and which integrates all the specificities of the legislation that frames the GAs.

Indeed, all the processes that are part of the GA, whether it is the process of convocation (link), voting and calculating the quorum, debates participation, document management, in particular the drafting of the Minutes (link), monitoring and archiving are subject to strict supervision, particularly in terms of security and confidentiality (data encryption, authentication of participants and protection against intrusions) which is not taken into account with basic video-conferencing tools.

agconnect is a technological solution for holding general assemblies in-person, remotely or in hybrid mode, taking all the legal and technical parameters into account. The innovative platform makes it possible to manage meetings held in dematerialized mode in the easiest way possible, while having the mission of being legally secure.

The story

2020 marked a turning point in the history of co-ownerships: indeed, the health crisis was the trigger for a real digital revolution in the operation of co-ownerships, and particularly in their annual meetings.

In March 2020, the agconnect platform was already under development when the COVID-19 crisis naturally accelerated the process. With the health restrictions, it became impossible to hold general meetings of co-ownership in-person. However, in Quebec, in order for the activities of the co-ownerships to continue, a ministerial decree was quickly issued in April 2020 to allow virtual meetings during this period of health crisis. Before this legal modification, the laws simply did not allow meetings to be held remotely.

The challenges were therefore significant, particularly in terms of technological security to secure access and identification of participants at the legal level (holding of the meeting, counting of votes and participants, etc.). Solving these challenges quickly through innovation was the bet of the agconnect team, which succeeded in marketing its tool in September 2020. Bet won brilliantly by delivering a technology that complied with the regulatory requirements of different countries, 100 % operational within extremely short deadlines and accessible to the greatest number.

Indeed, the agconnect solution was developed specifically to meet the needs of co-ownerships going through the crisis, offering technology with secure access, online voting, traceability of actions and electronic signatures, all in compliance with the law. Unlike simple video-conferencing solutions, agconnect has developed not only tools, but also services and know-how, coupled with international experience, and knows how to respond to any virtual meeting configuration. With agconnect, you can now hold a dematerialized general meeting of co-ownership, no matter where you are in the world, and no matter the type of device used (tablet, computer, smartphone): all participants are connected to each other, in the same space (up to 1000, including co-owners, managers and administrators).

Thanks to the work of professional associations and after the good feedback on the meetings held during the period of the health crisis, the legislator quite simply changed the legislation at the end of 2021, definitively authorizing the holding of dematerialized meetings. It is certain that the co-ownership sector has now definitively entered the digitalization process!

In reality, the assembly mode that is tending the most to spread and become generalized is the hybrid mode: it allows several modes of participation, in-person, by correspondence or by proxy, as well as remotely. It quickly became a real long-term improvement in co-ownership processes. Thanks to unprecedented technological advances, it will become the new standard.

Here are all the agconnect functionalities offered in addition to the videoconference  and that allow compliance with the legislation on the holding of GAs:

• Unique connection link to each participant

• Secure digital identification

• Protection of personal data

• Management of proxies and powers

• Digital tracer of all GA events

• Collect all votes simultaneously

• Pre-recording of votes before the meeting

• Consultation of the voting history during the session

• Take legal majorities into account when calculating votes

• Possibility to consult all the documents online before the GA

• Digital management of the attendance sheet and the Minutes

• Electronic signature of all documents

And in addition, agconnect offers billing by the GA, as opposed to a monthly subscription, as well as technical assistance in the event of connection problems!

Trust agconnect!

Much more than a simple videoconference tool, it is a technological solution that complies with the legislation in force in order to allow you to organize your GAs with complete peace of mind and security.

To learn more about our agconnect tool and how it can help you plan and manage your general meetings in the best way possible, go to ag-connect.ca!

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Sources: 

https://fr.condolegal.com/syndicat/fiches-pratiques/2998-assembl%C3%A9e-reunion-virtuelle

https://fr.condolegal.com/condolegal/article/3090-resolution-assemble-virtuelle-mod%C3%A8le